Download a ready-to-use transfer document in PDF format and complete it before handing over any towable unit to a buyer. Include the full legal names of both parties, residential addresses, driver license numbers, vehicle identification number, make, model, year, body style, and agreed purchase amount. Record the exact date of transfer to establish tax and registration timelines.
List the VIN exactly as shown on the frame and title record. A single incorrect character can delay county processing or trigger a bonded title procedure. For homemade units, provide the assigned identification number issued by the state motor vehicle authority and attach supporting inspection paperwork.
State the purchase price in numerals and words to avoid disputes. If the unit is a gift, enter zero dollars and specify “gift” in the consideration field. Both parties should sign using wet signatures; while notarization is not mandatory for most private transfers, some county offices may request it for added verification.
Bring the completed ownership transfer record to the local county tax assessor-collector office within 30 days. Pay title application fees, registration charges if applicable, and motor vehicle sales tax calculated on the declared amount or standard presumptive value, whichever is higher.
Keep a signed copy for at least four years to document the transaction date and release of liability. The seller should also submit a vehicle transfer notification through the state motor vehicle department website within 30 days to reduce exposure to future toll or citation claims.
Lone Star State Towable Unit Transfer Form and Usage Guide
Download the ownership transfer template in PDF and complete it before handing over any towable unit. Enter full legal names, physical addresses, driver license numbers, the 17-character VIN, make, model, body type, year of manufacture, and the agreed purchase amount. Write the transfer date exactly as it appears on the title to avoid tax calculation errors.
Include technical data exactly as shown on the frame plate. A single incorrect VIN digit may lead to rejection at the county tax assessor-collector office. For homemade units, attach the assigned identification number documentation and inspection certificate issued by the state motor vehicle authority.
Fill out the consideration section carefully:
- State the price in numbers and words
- Mark “gift” if no payment is exchanged
- Specify payment method such as cash, cashier’s check, or electronic transfer
- Avoid leaving blank fields
Both parties must sign the document using handwritten signatures. While notarization is not required for most private transfers, some counties may request it when identification details do not match title records. Provide each party with a copy immediately after signing.
Submit the completed transfer record within 30 days at the local county office. Bring the signed title certificate, proof of insurance if registration is required, and payment for title application fees and motor vehicle sales tax calculated on the declared amount or presumptive value.
After submission, keep your copy for at least four years and file a vehicle transfer notification through the state motor vehicle department website within 30 days to limit liability for toll charges, citations, or future registration penalties linked to the unit.
Required Towable Unit Details and Party Information Under State Law
List the full 17-character vehicle identification number exactly as stamped on the frame and shown on the title certificate. Add make, model, body style, year of manufacture, empty weight if available, and license plate number if currently registered. Any mismatch between the identification number and title record can delay processing at the county tax assessor-collector office.
Provide complete legal names of the transferor and transferee, residential street addresses (no P.O. boxes), city, state, ZIP code, and driver license or state ID numbers. If a business is involved, include the registered company name and authorized representative’s title. Accurate identity data reduces the risk of rejection or future ownership disputes.
Record the agreed purchase amount in numerals and words, along with the exact calendar date of transfer. This date determines motor vehicle sales tax deadlines and potential late penalties. If the unit is transferred as a gift, clearly state zero consideration and describe the relationship between the parties.
Both parties must sign and date the ownership transfer document. While notarization is generally optional for private transactions, counties may request additional verification when signatures or identification details appear inconsistent. Retain copies for at least four years to document the transfer and limit liability for tolls, citations, or registration violations after the handover.